Document Management

Stop wasting time looking for documents

Centralize your documents. Share while controlling access. Let people find the documents they need in seconds. Put an end to document sprawls and version confusion.

Document management features

Centralize and organize your documents using collections and libraries.
Enable collaborative document creation.
Document versioning tracks all changes, giving you a complete history of who did what.
Document tagging makes it easy to find what you need.
Social functionality lets you follow, comment on, or ask questions about a document.
Link documents to assets, tickets, requests, projects, and more. Store documentation where it's used.
Set which groups and individual you want to have access to view/edit sensitive or critical documents.

Document management made easy

Centralize and organize

Use collections and libraries to manage documents in a way that makes sense to you.

Collaborate and share

Work with colleagues to crowdsource creation of documents. Decide which groups and individuals you want to see and edit your documents.

Find faster

Document meta information and tagging means you get to what you need in seconds.

Why Hornbill…

The interface is clean and easy to navigate.”

★★★★★

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What Hornbill Document Manager does For You

Your personal document home page

P114 - Document Manager - My Documents 1

Keep track of the documents that are most important to you. My Documents is your personal document home page, showing the documents you own, document collections you own or follow, and the libraries that you are a member of.

Give documents a structure

Document collections can be created manually (by adding a document), or automatically (by setting which tags a collection should include). A document can appear in more than one collection, meaning different teams can structure the documents they use in ways that suit them.

Manage a curated library of content

Where collections are flexible and can be used by anyone, a library is a curated document store. Libraries are managed by nominated document managers who have control over what is included and who can access the library.

Manage living documents more efficiently

P114 - Document Manager - Document Record 1

Social/collaborative functions are a core part of document management in Hornbill. Users can follow documents, collections, and libraries to ensure they stay up-to-date with changes. If they have questions or suggestions for updates, they can post in the document timeline.

Fix it With Digital Interaction and Automation

Better document management...made easy

Populate your documents

Create or upload documents. Work on your own or collaborate with colleagues. Add tags and other meta information to make documents easy to find.

Organize your documents

Create collections and libraries to structure documents to reflect where and how people use them. A library can be used as an officially curated store of a team's documents. Collections allow more flexible grouping and sharing of documents across your organization.

Manage living documents

Hornbill makes it easy to manage change. You and your colleagues can collaborate on documents to keep them fresh. Hornbill keeps a complete audit history of each document. Social mechanisms like follows and comments mean people can keep in touch with change and make suggestions. Scheduled review dates and update actions ensure that documents don't go stale.